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The International Aviation and Space Salon MAKS’2001 in Russia will be held at the airfield of the Gromov Flight Research Institute in Zhukovsky, Moscow Region. The Government of the Russian Federation organizes this event. The preparation and control of the Exhibition are vested in the AVIASALON Company
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Duration of the event: August 14 - 19, 2001
Trade days: August 14 - 16, 2001
Public days: August 17 - 19, 2001
Registration deadline: March 1,2001
Final payment deadline: July 15, 2001
Construction: August 6 - 13, 2001
Dismantling: August 20 - 22, 2001
Hours:
for exhibitors 9 AM - 7 PM
for professional and
private visitors 10 AM - 6 PM |
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3. Application to Exhibit
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The main documents that determine the agreement between Exhibitor and Organizer are:
1. Application Form
2. Contract with enclosures (Forms 2-8)
3. The Notes for Pilots Participating in the Flying Display
4. General Conditions of Participation
To register for MAKS'2001 exhibitors must submit to the AVIASALON Company completed, signed and sealed APPLICATION TO EXHIBIT Form along with the registration fee and a 25% deposit of the Exhibition Charges not later than March 1,2001.The application must be submitted before the deadline. Applications submitted thereafter will be considered, if the Exhibition space is available. The date of delivery to the AVIASALON Company or the date on the postmark of a sender’s country will be the presentation date of the application form.
Special space or other requirements must be considered by the Organizer. |
AVIASALON Company allocates stands in accordance with the subject and the layout of this Exhibition, and depending on the space available. Particular stand requirements will be considered where possible.
Exchange of the allocated stand with another Exhibitor, or the partial or complete transfer of the stand to third parties are not permitted unless a relevant agreement has been made with AVIASALON.
In case of individual stand-building the Exibitor should submit the stand layout not later than June 15, 2001.
Exhibition stands should be in accordance with the layout of the Exhibition. The AVIASALON Company reserves the right to prohibit the construction of the inadequately equipped stands. |
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5. Co-exhibitors and Joint Stands
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Co-exhibitors are all firms exhibiting at the stand of the main tenant. The co-exhibitor shall be subjected to the same conditions as the main Exhibitor and may pay for his participation at the Salon by himself. The Exhibitor must submit to the AVIASALON Company a list of all Co-exhibitors or Joint Stand Exhibitors.
The Exhibitor registered as the main Exhibitor shall be liable to the AVIASALON Company for the Co-exhibitors’ fees and damages caused by Co-exhibitors.
Each Co-exhibitor or Joint Stand exhibitor must pay the registration fee and obligatory entry into the official catalogue of MAKS'2001.
The Exhibitor must not transfer space allotted to him or its parts to third parties for payment or free of charge without prior written consent of the AVIASALON Company. |
Only exhibits indicated in the list of exhibits (form 3) and having appropriate permitting documents to be exhibited at international shows may be displayed.
Exhibits may not be removed before the end of exhibition without the Salon Management’s approval. |
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Having received APPLICATION TO EXHIBIT Form the AVIASALON Company sends the Exhibition Manual to Exhibitor. The forms included into the Exhibition Manual must be completed, signed and mailed back.
The AVIASALON Company will conduct the registration of firms and exhibits.
Upon registration, the application and the ensuing liabilities will be legally binding for the AVIASALON Company, even if the exhibits do not arrive at the exhibition in time (e.g. due to loss, delayed transport or customs clearance) or do not arrive at all, or if entry visas for the Exhibitor or his representatives are not issued in time or not at all.
If the Exhibitor does not occupy the allotted space in 24 hours after the opening of the event, the AVIASALON Company can dispose this space otherwise. The Exhibitor is not entitled to reimbursement of the fees paid.
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The Exhibitor will be charged for the following items:
a) registration fee (obligatory);
b) space rental and renting of static display areas for aircraft;
c) entry into the Official Catalogue (obligatory).
The space rental includes charges for the following services
- general Exhibition area guards;
- general lighting of the Exhibition space;
- cleaning of the Exhibition area, of the passage ways in the halls and open-air grounds;
- removal of waste during the construction, holding and dismantling phases;
- services of the Exhibition personnel (administration, inspectors, ticket collectors, electricians on duty, sanitary equipment attendants, etc.).The following services are available for an additional charge :
- installation of stand equipment (through separate Contract with the Official Stand- builder) ;
- company’s name to be inscribed on the fascia;
- telephone, fax, E-mail, Internet;
- water and electric power supplies;
- advertising for the third party within the Exhibitor’s rented stand;
- Exhibitors' passes;
- vehicle passes;
- audio and video equipment (through separate Contract);
- cleaning;
- security cover.All the prices and fees are presented in the Contract.
If the AVIASALON Company offers services by third parties on a base of direct contract, it assumes no responsibility, guaranty or liability.
The advance payment (25% of the space rental) and the registration fee should be paid in simultaneously with the application until March 1, 2001. These payments are not subject to reimbursement.
Final payments for Exhibition space, static display areas for aircraft and additional services should be paid until July 15, 2001 according to the Contract between an Exhibitor and AVIASALON (form 2). Value Added Tax (VAT) is not included in the aforementioned payments and must be added to them.
In case of delayed payments, the latter will have to be effected with a double tariff.
The right to occupy the stand will only be secured after all terms of payment have been met. If the Exhibitor fails to meet the deadlines, the AVIASALON Company is entitled to withdraw the Contract. The Exhibitor will not be reimbursed for remittances already made.
If the Exhibitor fails to meet any obligations, the AVIASALON Company is entitled to retain the stand equipment and exhibits provided by the Exhibitor.
In the AVIASALON Company case has not delivered completely the ordered equipment (services) already paid for, the payment will be reimbursed to the Exhibitor. |
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9. Discounts and surcharges
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| If the payments are completed until May 1, 2001, 10% discount from space and static display areas rent takes effect. |
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10. Withdrawal from the Contract
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Withdrawal from the Contract by the Exhibitor can be carried out by the Exhibitor’s submission of an application in written form. It becomes effective after the Organizer receives the application. In this case, there will be refunded to the Exhibitor 50% of the participation fee provided the Organizer is notified after the registration, but not later than 4 weeks prior to the opening of the Exhibition. If the Contract is canceled after the specified time period, the sums remitted will be forfeited.
If a Co-exhibitor or a joint-stand tenant cancel their participation at the Exhibition, the Co-exhibitor’s rental must be paid in full by the main Exhibitor.
In the case of any violation of these Conditions of Participation by the Exhibitor, the AVIASALON Company will have the right to withdraw from the Contract.
The amounts already remitted by the Exhibitor will be forfeited. |
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11. Construction and Dismantling
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The construction and dismantling periods are written in item 2.
Exhibitors are responsible for providing security cover for their equipment and exhibits during construction and dismantling.
Packing materials should be removed or registered in the storehouses 1 day before the Exhibition.
Exhibits should be installed and dismantled by the Exponents.
If dismantling work is not finished in time, the AVIASALON Company is entitled to remove the exhibits or place them in storage at the Exhibitor’s expense. The Exhibitor should pay storage costs according to the existing prices at the storehouse.
The Exhibitor should return rental space and equipment in good condition. Otherwise, the Exhibitor should cover the caused damage. |
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12. Security cover and cleaning
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Exhibitors are responsible for providing security cover for their own exhibition stands. They are advised to take out suitable insurance to cover any damages that may occur. Valuable, easy removed objects should be locked up at night. Private security staff may only be employed to guard the stand at night upon preliminary notification of the Organizer in written form.
If the Exhibitor does not employ his own staff for security cover, this work should be entrusted to the AVIASALON Company.
Exhibitors are responsible for cleaning their stands. This work must be completed each day before the event opens. (From 9 AM to 10 AM)
If the Exhibitor does not employ his own staff for cleaning this work should be entrusted to the AVIASALON Company.
Exhibitors are responsible for removing waste during the period of construction and dismantling. The AVIASALON Company can provide advice on this matter. |
There are provided:
· standard power supplies :
220/380 V, 50 Hz up to 10A.
115/208 V, 400 Hz up to 5 A,
27 VDC up to 10A,
Larger supplies are available upon special request.
The exhibits critical to voltage oscillations are necessary to be used with their own voltage stabilizers.
· water supply (water pressure 2-4 atm).
Special requirements should be submitted on the layout scheme and in Form 3-a strictly in the indicated time.
Earthwork to lay cables, pipes, etc. is not permitted.
Due to safety requirements, all the work concerning electrification and water supply are to be carried out by the specialists authorized by AVIASALON. |
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14. Duty Entrance Passes, Exhibitors' Passes and Vehicle Passes
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Each Exhibitor will be provided free of charge with workers passes for the Exhibitor’s representatives and for ancillary staff employed during construction and dismantling as well as with vehicle passes. These passes are valid only for a period of performing these works and don’t entitle to enter the exhibition grounds while the event is in progress.
· Exhibitors' personal passes
Exhibitors may receive a limited number of personal passes free of charge in dependence of rented space:
15 sq m stand - 3 passes;
Each additional 15 sq m - plus 1 pass;
chalet - 10 passes;
Additional personal passes may be purchased from AVIASALON Company through the Contact (Form 2) or in cash.
Personal Passes will be prepared by AVIASALON according to completed Form 5 of the Exhibition Manual.
Personal passes are valid for the period of assembling, holding and disassembling of the Exhibition and entitle their holders to free admission to the Exhibition. Transfer of a pass to another person is strictly prohibited.
· Vehicle passes
These passes are available for an additional fee. They entitle their holders to drive only to the parking area of the Exhibition complex or to the parking area near a chalet (for those who rent chalets). Each chalet tenant may receive not more than 4 vehicle passes.
The dates of validity are written in the passes. It is strictly prohibited to leave motor transport near the exhibition halls. |
Exhibitors presenting aircraft should complete
Form 6 of the Exhibition Manual for each aircraft. Having received it, the AVIASALON Company will provide the Exhibitor with “Notes for Pilots Participating in the Flying Display” and the guide explaining how to reach the airfield of the Gromov Flight Research Institute To receive approval to fly for the aircraft following documents should be submitted at the Flying Control Committee:
· A Certificate of Airworthiness for the aircraft
· An aircraft insurance
· A third-party insurance
To take part in flight display the following documents should be submitted at the Flying Control Committee:
· A display pilot authorization application from pilot-in-command
· A valid license for the type of aircraft to be flown
· A medical certificate
· An insurance policy.
Exhibitors presenting aircraft should submit at the Flying Control Committee a full description of maneuvers (including figures of maneuvers) to be demonstrated in the flight display.
The description of flight should be submitted in two variants: in case of good weather and in case of bad weather (with drawings attached). |
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The compulsory types of insurance at MAKS’2001, without which the participants would not be admitted to training, demonstrative and display flights are as follows:
· third-party liability insurance of the exhibitor against damages caused to the health or property of third parties for the insured sum not smaller than the following ones, which depends on the take-off weight of aircraft:
over 110 tons -25 million USD;
from 30 to 110 tons-10 million USD;
from 8 to 30 tons - 5 million USD;
from 0 to 8 tons - 1 million USD;
· insurance of passengers and other persons taken onboard the aircraft during performing the flight against death and injuries as a result of an air-accident for the insured sum of 20000 USD per each passenger;
· insurance of flying personnel’s life and health against death or injuries as a result of an air-accident for the insured sum of 20000 USD per each crew member.
· insurance against damages caused to the health of Exhibitor’s personnel during their relevant work within the Exhibition area.
MAKS 2001 General Insurer
is INGOSSTRACH
Isurance Company
(tel.: +7 (095) 959 4394;
fax: +7 (095) 959 4518) |
The official Catalogue will be published to the opening of the Exhibition. The obligatory entry and advertisement rates are given in Form 4.
Each Exhibitor will be provided free of charge with one copy of the Catalogue.
The MAKS 2001 official publisher of the catalogue is
RA INTERVESTNIK
Publishing House
(tel.: +7 (095) 254 7525;
fax: +7 (095) 254 5584) |
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18. Press Conferences, Presentations
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The Conference Hall (250) sits and the Presentation Hall (60 sits) are available at the exhibition site.
If the Exhibitor is going to rent a hall for press conference, presentation or other action during the event, he sould submit completed Form 8 of the Exhibition Manual not later than July 15, 2001. The event will be included into the MAKS 2001 Programme.
The AVIASALON Company reservs the right to correct date and time after coordination with the Exhibitor. |
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19. Advertising, Filming and Photography
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The advertising of all kinds is allowed only within the stand rented by the Exhibitor and only in the interests of Exhibitor’s company.
Taking photographs, films and video recording with the professional facilities should be made only with written permission of the AVIASALON Company.
Exhibitors are not permitted to interrogate visitors to find out their opinions out of the area of rented stand. |
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20. Transport / Handling on site / Customs formalities
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AVIASALON signed an agreement with
ExpoWesTrans to act as Sole Official Handling and Forwarding Agent.
(Moscow , Russia
tel. : +7 (095) 205 6650;
fax: +7 (095) 253 9584)
To secure a smooth coordination and communication with the international participants, ExpoWesTrans signed a Joint Venture with
BTG Messe-Spedition GmbH
to act as Exclusive Coordinator for the Entire International Participation. (Langweid, Augsburg, Germany
tel.: 0821 498 6194,
fax: 0821 498 6154)
The official transport manual with all relevant information about transport, customs clearance and handling on fair site will be distributed by BTG and is available in February 2001.
All exhibits and stand fitting material will be customs cleared under temporary import bond and must be re-exported from Russia after the closing of the Exhibition.
BTG Messe-Spedition will provide any information requested by international participants.
All the exhibits and materials for stand decoration, which are the Exhibitor’s property and have to be re-exported from Russia after the closing of the exhibition, can be imported duty-free. The Exhibitors through special circular letters of the forwarding agent will know all particulars of the entire transportation procedure including the handling of representational goods and printed matter. |
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21. Visa and Travel Formalities
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All persons coming to the Exhibition on behalf of the Exhibitor or his representatives must be indicated on the list of personnel (form 5).
The personal data must be submitted to AVIASALON not later than 1 month prior to the opening of the Exhibition to ensure that visa support is forwarded to the Exhibitors in time.
AVIASALON will provide exhibitors listed in Form 5 with a Letter of Invitation valid for getting visa (upon request).
Exhibitor may make use of services offered by theMAKS’2001 Official Authorized Tour Operator Lanta-Tur Voyage - Travel Company, which is responsible for hotel accommodation, transfer, cultural programs.
(tel.: +7 (095) 974 0058;
fax: +7 (095) 974 7537) |
| By submitting the application for participation and concluding the Contract for participation, the Exhibitor acknowledges these Conditions of Participation in all points. Any additional agreements, special permissions or other regulations are subject to written approval of the AVIASALON Company. |
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23. Place of Jurisdiction
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| For both parties to the Contract, the place of jurisdiction will be the territory of the Russian Federation. |
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